Justification of Attendance Letter

Feel free to copy, paste and edit this sample letter to help justify registering and attending the Food Safety Consortium.

Dear <Supervisor’s name>,

I would like to attend the 2017 Food Safety Consortium conference, November 29 to December 1, 2017. The conference will enable me to attend a number of education sessions that are directly applicable to my work and will allow me to network and collaborate with other food safety professionals and peers. Many of the presentations are tailored to the <Insert your primary function here .> and give valuable information on how to <insert benefits/lessons here, for example: FSMA compliance, prevent food fraud, create a food safety culture, measure ROI, listeria mitigation >. The conference will also provide an extensive overview and evaluation of the Food Safety and Modernization Act (FSMA) final rules, GFSI compliance, Food Safety Culture Food Defense, Food Fraud, FDA Inspections under FSMA and how to prepare should our company find ourselves in a High-Profile Foodborne Illness Trial: When You Become a Target.

Knowledge of which is essential for my position.   I am seeking approval for the registration fee in addition to travel expenses to, and living expenses during the conference. A detailed cost breakdown is included below.

After reviewing the conference website, I have identified a number of education sessions that will allow me to gain knowledge and skills to strengthen our food safety and food quality assurance systems. The presentations, roundtables and idea exchanges are facilitated by both industry experts and food safety peers who have faced similar challenges.  Here is a sample of sessions I plan to attend that directly relate to issues and challenges we currently face.

<Insert the session descriptions that best apply to your area of responsibility.>

The full price conference fee is $995. If we send more than 2 of our employees to the conference, we will receive a 50% discount on all additional registrants.

<Insert your travel cost numbers here>

Here is the breakdown of conference costs:

Roundtrip Airfare: <$xxxx>
Transportation: <$xxxx>
Hotel: <$xxxx>
Meals: <$xxxx>
Conference Fee: <$xxxx>

The total costs associated with attending this conference are: <$xxxx>.

The conference will increase <insert name your of organization>’s ability to protect our consumers, our executives, our company’s brand and bottom line and ensure that  my team and I are fully prepared to face food safety challenges and make program improvements coming in 2018.

I believe that the opportunity to network with my peers and increase my knowledge and skills makes my attendance at the Food Safety Consortium Conference a wise investment, which will yield rich dividends for <insert name of your organization>.


<your name here>